The HS SPPO Office has created guides and tools to assist departments in preparing internal documents, application packages, and proposal routing. Please be sure to view the
Submission Timelines,
Minimum Requirements, and Review Priorities to ensure you prepare a complete application and submit it to HS SPPO in a timely manner.
The PD Record flows over to the IP Record, once the PD Record has been marked Approved and Submitted. The IP Record is the official institutional record. Please note, HS SPPO does not have full edit rights to PD. Besides submitting and approving, HS SPPO only has the right to
replace attachments (not add) in the Attachments section.
OnBase: HS SPPO utilizes OnBase to review proposals for possible suggested corrections and/or questions for the department. When the email is sent to the department, with a link to said suggested corrections and/or questions, the department will be able to see HS SPPO's review as well as have the option to add comments. For more information or assistance, please see the
HS SPPO Form User Guide - Fund Manager or contact
OnBase@ucsd.eduwith the RSC Projects Group.
Agency Sponsor
Code: Do not use 5013. If the NIH IC is unknown at the time of submission, please use 3401 for Agency Sponsor Code.
For additional guidance not available on our website, please contact your
assigned HS SPPO Analyst.
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When you have a proposal with one or more subawards (AKA consortium proposals), UC San Diego has a minimum set of required documents to consider this incoming subaward proposal complete. We require the following:
Incoming Subawards
| New, Resubmission,
Renewal, or Supplement
|
Progress Report
|
Proposal Package
| Option 1:
- PHS 398 Face Page
- Statement of Work
- PHS 398 Budget Form Pages
- Budget Justification
- PHS 398 Checklist
| Option 1:
- PHS 2590 Face Page
- Statement of Work
- PHS 2590 Budget Form Pages
- Budget Justification
- PHS 2590 Checklist
- PHS 2590 All Personnel Report
|
| | Option 2:
- PHS 398 Face Page
- Statement of Work
- SF424 R&R Budget, with Budget Justification
|
Option 2:
- PHS 2590 Face Page
- Statement of Work
- SF424 R&R Budget, with Budget Justification
- PHS 2590 All Personnel Report
|
In an effort to provide departments with consistent proposal review practices, the HS SPPO Office has developed documentation outlining the department's responsibilities in proposal preparation and HS SPPO's review responsibilities. Principal Investigators, Fund Managers, and Assistants should review the documentation to ensure that all required forms have been completed and reviewed by the appropriate party.
These Review Priorities documents (also known as Critical Points of Review) can be found on each individual page of the Application Preparation section with the corresponding application type.
To initiate your application in ASSIST for a multi-project submission (P and/or U Series), please contact
hssppo@health.ucsd.edu with the following information:
- Funding Opportunity Announcement
- Lead Unit/Department
- Title of Application (can be TBD)
- Fund Manager's eRA Commons Credential
- PI's eRA Commons Credential and what type of access they should have
As multi-project multi-budget submissions tend to be large programs with specific guidelines and instructions, HS SPPO requests as much notification of pending submission as possible.
To allow sufficient time for review, HS SPPO requests a draft application, along with internal forms, and internal budgets, at least
20 days prior to the posted due date to provide a full application review in ASSIST. Note: internal budgets and off-line approval forms for the multi-project multi-budget grants should be uploaded in the PD record
A
gift is contribution that is donative in intent, given voluntarily, and without the exception for consideration. Moreover, a
gift is irrevocable and the funder does not have any right to reclaim funds for any reason. Whereas a
grant is an externally funded activity that requires consideration where there is an agreement representing transfer of money or property in exchange for specific services, often including deliverables and specific reporting requirements. Typically, a
grant will have a period of performance and termination rights; may include the right to audit how the funds were spent; and may also require return of unexpended funds at the end of a performance period.
Both may be requested via a written proposal, however,
gifts are typically less technically and financially detailed than grant proposals.
Since the decision as to whether a particular application/award should be considered a gift or a
grant cannot be made based upon the presence or absence of a single characteristic or criterion. The HS SPPO Analyst must look at the award as a whole in order to make a judgment as to its proper classification. The particular application/award will be subject to the research review process as well as to the administrative rules and procedures which apply to all University funds.
At San Diego, no campus gift fee is assessed and it is processed through Gift Processing, whereas a grant is subject to indirect costs and is either processed through HS PPPO or OCGA
References, Resources, and Policies: