The Health Sciences Sponsored Project Pre-award Office prides itself on providing complete and timely proposal review services to our PIs. To assist us in this mission, the HS SPPO Office requests your support by providing us with all proposals and supporting proposal documentation 14 business days prior to the posted agency deadline. While the HS SPPO Office prefers 14 full business days to review your proposal, there are final receipt deadlines by which we must have them to ensure timely submission. The timeline below provides information on those days.
Exception: Multi-Project Grants requests twenty (20) business days to review.
Please note, HS SPPO does not Submit As Is Grant Transfers (Change of Grantee Requests), Non-SNAP RPPRs, or Just-in-Time (JIT) requests. Depending on the type of request, it will either receive a Full Review or a Cursory Review.
Please also note: when a
standard
NIH submission date falls on a weekend or a
Federal Holiday, the application deadline is automatically extended to the next business day. Moreover, please note, in order to receive a
Final Review you must have the final application ready for submission no later than 7:59 AM on the day it is due. During a
Final Review, HS SPPO will only re-review any suggested corrections from the previous review. If the final application package is ready to submit on or after 8:00 AM, then it will be submitted as is, with no
Final Review. *Note, if received for the first time less than 6 hours prior to the deadline, (after 10:30 am on the day of the deadline) there is NO GUARANTEE the application will be submitted to the sponsor.
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In a
notice published in December 2020, the Vice-Chancellor of Research established a timeliness policy for routing sponsored research proposals to the campus Sponsored Project Offices (SPO). The policy is established to a) ensure researchers have the best chance of having their research projects funded, b) be compliant with ever-changing regulations, and c) have the best opportunity to identify inaccuracies or errors that can be fixed before being reviewed by funding agencies. To achieve these goals, the following timelines have been established:
The Vice-Chancellors for Health Sciences, Academic Affairs, Marine Sciences, and Research, and the Executive Vice Chancellor Academic Affairs have endorsed these timelines, and are committed to monitoring progress toward compliance through a real-time dashboard:
Proposal Submission Timelines 14/5/2 Dashboard.
14 - 5 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
| 4-2 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
| 1 Business Day thru Day of Deadline Due Date. Must be received by 4:30 pm.
|
Note: Anything received
after 4:30 pm on the 5th Business Day prior to the deadline due date, will fall into the Cursory category.
| Note: Anything received
after 4:30 pm on the 2nd Business Day prior to the deadline due date, will fall into the As-Is category.
| Note: As-Is Submissions do not receive a review.
|
A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
| A Cursory Review receives a review of the IDC Calculation, SF424 R&R Cover, and possible errors &/or warnings.
| Submitted, without a review of any documents or possible errors &/or warnings. Note, if received for the first time less than 6 hours prior to the deadline, there is NO GUARANTEE the application will be submitted to the sponsor.
|
Note for Multi-Project Proposals
| To allow sufficient time for a full application review in ASSIST (later will be live in KR as S2S), the HS SPPO Office requests a draft application, along with internal forms and internal budgets, a minimum of (20) business days prior to the posted due date.
|
14-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
| 2-1 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
| Day of Deadline Due Date. Must be received by 4:30 pm.
|
Note: Anything received after
4:30 pm on the 3rd Business Day prior to the deadline due date will fall into the Cursory category.
| Note: Anything received after
4:30 pm on the 1st Business Day prior to the deadline due date will fall into the As-Is category.
| Note: As-Is Submissions do not receive a review.
|
A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
|
A Cursory Review receives a review of the IDC calculation and PHS 398 or 2590 Face Page.
| Submitted "As-Is", without a review of any documents or possible errors &/or warnings.
Note, if received for the first time less than 6 hours prior to the deadline, there is NO GUARANTEE the application will be submitted to the sponsor on the date received if a soft deadline.
|