Post-Onboarding: Faculty and Project Scientists

Benefits Orientation

Benefits orientation sessions are provided for new faculty and academics who are curious about the different types of benefits offered at UC San Diego. It is recommended that you attend an orientation session shortly after your hire.

For orientation dates and times, please contact the UC Benefits office at (619) 543-3200. You may also ask questions and RSVP through the Health Human Resources Benefits webpage by following the steps below:

1. Navigate to the HR Benefits Webpage.
2. Log in with your UCSD email address (including "@ucsd.edu") and Active Directory (AD) password.
3. On the homepage, scroll down to the icons and click on "Benefits," then click on the "Benefits Inquiry" option that appears below.
4. Verify that your name is listed in the "Requester" field. If not listed by default, set it to your name.
5. Set the "What would you like to do today?" field to "Ask a question about my benefits".
   
6. In the "How can we help?" box, write in "I would like to attend the benefits orientation."
7. Click "Submit".

If you cannot attend, view the online video orientation which allows you to skip to the specific benefits areas.

Signing Up for Benefits

Your period of initial eligibility (PIE) starts on the day your eligible employment begins and it ends 31 days later at midnight. It is your responsibility to enroll or opt out of benefits during this period.

For more information on how to enroll or benefits in general, visit UCnet or A Complete Guide to Your UC Health Benefits.

Enrolling through AYSO: To enroll in benefits, visit At Your Service Online (see information below about getting access to AYSO).

Enrolling by submitting a UPAY 850: If you are unable to enroll in benefits via AYSO, you can submit the Benefit Enrollment Form (UPAY 850) which you can complete and submit to Health Human Resources (HHR) via DocuSign.

For specific questions regarding benefits or filling out your UPAY 850 form or any problems with login, issues with the website, etc., please contact Health HR directly:

• (619) 543-3200
• HR Benefits Page
  Note: You will need to login with your UCSD email address and Active Directory password.
  • Scroll down to the icons and click on "Benefits"
  • Select "Benefits Inquiry"
  • “Requester”: Your name should be listed
  • “What would you like to do today?”: “Ask a question about my benefits”

Please Note: There is no monthly premium for dental and vision coverage options for you and your dependents as they are covered by the UC system, so you will not find a cost chart for these option.

Family Member Eligibility Verification: You will receive a packet of information from Secova to verify all family members enrolled in your healthcare plans. You must respond by the deadline date to avoid loss of coverage.

Please also read the Federal Affordable Care Act (ACA) Exchange Notice for more information on healthcare requirements in the United States.

If you have previously had a UCSD appointment or are having difficulty accessing AYSO, please complete the UPAY-850 Form to enroll, change, cancel, or opt out of your current health and welfare plan. Once completed, submit the UPAY 850 to Health HR using the steps outlined in the "Enrolling by submitting a UPAY 850" section above.

If you're having difficulties enrolling in benefits, please contact the UC Benefits Office by telephone at (619) 543-3200.

Supplemental Disability Insurance Plan

This benefit replaces up to 70% of your eligible earnings (in combination with other benefits such as Short-Term Disability and Workers’ Compensation) for the first 12 months of disability and up to 50% of your eligible earnings until age 65.

You may enroll in this plan during your “Period of Initial Eligibility” (PIE). If you do not enroll during your PIE and want to do so later or if you want to shorten your waiting period, you must submit a complete statement of health.

Retirement Information

Please remember that you have 90 days from your retirement option eligibility date to choose a primary retirement benefit. To review your options and enroll please visit the UC Retirement Choice Program page.

Please be aware that your retirement selections will not take effect until after you have made your elections.

For more information on electing for a retirement plan, please click here.

Anyone who has a plan managed by Fidelity Retirement Services can access information about their retirement at the Fidelity NetBenefits

Anyone who is not eligible for the UC , such as a Safe Harbor participant, will automatically contribute to the University’s Defined Contribution Plan (DCP) at a rate of 7.5% of pre-tax wages. More information about the Defined Contribution Plan can be found in the associated Program Information Pamphlet.

• 457(B) Deferred Compensation Plan
• Tax Deferred 403(B) Plan

Please note that employees may contribute up to $18,500 annually ($24,000 if age 50 or older at any time in the calendar year) in pretax dollars to both the 403(b) and the 457(b) plans.

If you have any questions about retirement benefits, please contact Net Fidelity via telephone at (866) 682-7787.

Obtain an ID Card

At the in-person orientation, you should have received a request form for an ID badge. Take your Employee ID Request form to the appropriate office listed on your form:

• Campus Card ID – Student Services Center
• Medical Center ID – Hillcrest Hospital or Thornton Hospital

You may have one or both applications. The form(s) applicable to you will have been provided to you during your orientation.

At Your Service Online (AYSO)

At Your Service Online (AYSO) is an account that UCSD Staff, Faculty, and Academics can use to view information pertaining to their benefits, retirement, payroll status, and more. You may access At Your Service Online and click the "New User and don't have a password?" option to begin the registration process. Note that you will need a Social Security Number to complete registration.

If you're experiencing difficulties registering for your At Your Service Online account, please contact RASC at (800) 888-8267.

Single Sign On for UCSD Business Systems

Your Single Sign On account will be used to log you into most UCSD-specific systems.  You may register by accessing the Single Sign On Registration Page. To complete registration, you will need to provide the following information:

• Employee ID Number
• UC San Diego Email Address
• Last four digits of your Social Security Number
• Date of Birth

To resolve difficulties with your Single Sign On account or your UC San Diego email address, please call the ITS Help Desk at (858) 534-1853.

Register for Two-Step Authentication

UC San Diego utilizes the Duo app to provide two-step authentication for added security when logging into Business Systems applications. Enrollment in two-step authentication is automatic and a two-step authentication method must be configured in order to access Business Systems. For information about Duo and how to register for two-step authentication, please see the link below:

• BLINK - Getting Started with Two-Step Authentication

EPIC Access

If you require EPIC access, have your department contact complete the online request form, which can be found at https://uchealth.service-now.com/ess_ucsd/. Your department contact can find the form by clicking "Create Request", then "IS Access," and finally by selecting the "New/Renew Affiliate or TES Temp User Access" form.

Update Your Contact Info on MyDirectory

Update your UC San Diego directory information by accessing the MyDirectory Help Desk.

Direct Deposit

UCSD Faculty and Academics have the option to either receive a physical paycheck or to enroll in direct deposit. To complete enrollment, please follow the instructions on the BLINK Direct Deposit Page. You will need your Social Security Number to complete enrollment.

If you have any questions related to your pay or direct deposit, contact the Payroll office either via email at payrollquestions@ucsd.edu or visit Payroll Contacts to determine the name, telephone number, and email of your payroll contact.

Reporting Time Online

To report hours electronically, access the MyTime system. This system is used to record exception time (vacation and sick hours) for each pay period worked.

For information on how to use the MyTime system, please access the MyTime Blink Information Page.

Priting and Submitting a Paper Timesheet

Paper timesheets can also be used to submit hours worked or exception hours used for a given pay period. Follow the steps below to access and complete a paper timesheet.

1. Open a web browser and access Blink.
2. Click on “Personal Tools” then “MyTime(Paper)”.
3. Sign in with your Single Sign-On (Business Systems) credentials.
4. To download your timesheet, click on “Timesheet without Hours (Current Period)."
5. Print and fill out the timesheet accordingly.
6. Sign and date the timesheet, then route to your supervisor for their signature.